Faculty and Staff Check-out

Your CU-P email will continue to be active through your final day of regular employment. For further information about email access, visit the IT FAQ page.

If you would like to stay-in-touch or transition contacts to a personal email address, update your signature block or out of office reply with your new contact details in the following manner:

Starting Month 00, 2020, you can reach me at: [email] or [phone].

For more information about the upcoming closure of Concordia University - Portland, please visit the website.

Designated “supplies” boxes have been placed within each department/building. Please empty your desk supplies into one of these boxes.

Empty file hangers should be left within cabinets.

Check MyCU to print previous W2s, 2020 paystubs and update contact details for 2020 tax mailings.

For hourly employees leaving on the following dates; submit your estimated timesheets based on the schedule below.  For supervisors, please note when approval for estimated timesheets is due.

See payroll deadline schedule

Take personal books home.

If CU-P owned, leave in place.

File boxes and color-coded labels will be available for pick-up at the Hagen Service Center to archive your documents. As part of the long-term document retention plan, please classify documents in the following manner:

RED (litigation): All documents related to litigation hold request. See email communication sent on 3/30/2020 for details regarding this litigation hold.

YELLOW (compliance/sensitive): Anything required for compliance, reporting or mandatory record hold, student or employee personally identifiable information, protected health information, student or employee G#s, social security #s. When in doubt, keep it.

GREEN (unclassified): Anything that may have value or uncertain value but not appropriate to recycle.

WHITE (recycle): Anything with no current business value or outside of the required compliance retention period containing no sensitive information. Ex. vendor sales/marketing, product manuals, general social email communications, etc.

Each file should list the classification color, title of file contents, and your name. To designate the classification color, we have provided red, yellow, and green color-coding dots that should be places on the file tab. If you are unable to use these dots, please write R, Y, or G on the file tab.

The front of each box lid should list your name, your department, and the classification of documents contained within the box (R, Y, and/or G). Please use the color-coding dots when possible. 

File boxes should be left in your workspace.

Do not delete anything that qualifies for the above RED, YELLOW, GREEN classifications.  You may delete data classified WHITE.

Email messages should not be printed or saved separately to network folders. Email messages should remain within email system.

You should delete or migrate any personal files or libraries.

If you have used the university mailroom in the past for receiving personal packages, please cease doing so immediately and remove the university address from your Amazon or other online purchasing account address books. 

Do NOT file a mail forward with the USPS as this could result in the USPS sending ALL university mail to your home.